FF&E OS&E Procurement Management

Procurement Management of FF&E and OS&E

  • Review and critique for completion and accuracy the project specifications developed by the Interior Designer
  • Review and fully understand the Brand/Operator´s FF&E and OS&E Brand Standards
  • Develop complete Bill of Quantities (BOQ) for FF&E and OS&E elements
  • Derived from the BOQ and the specifications, estimate the budget for the FF&E and OS&E packages
  • Develop the schedule for the bidding, acquisition, manufacturing, transportation, storage and installation of the FF&E and OS&E packages
  • Shortlist and pre-qualify most suitable manufacturers for this market segment
  • Manage the bidding process, split in families (casegoods, seating, decorative lighting, window treatment, rugs and carpets and Art & Décor items
  • Prepare comparison charts and awarding recommendation
  • Manage the process of establishing all Purchase Orders and Contracts
  • Manage the manufacturing process, from the preparation and approval of shop drawings through to approval of samples, follow up of the manufacturing schedule, etc
  • Develop a logistics strategy for the shipping, storage and delivery to the site of all goods
  • Manage the transportation of all goods from Ex-works delivery to on site delivery
  • Develop, in coordination with the Construction Management (Supervisión) an installation program by phases
  • Shortlist, bidding, awarding recommendation and contract negotiation of the installation of the FF&E and OS&E packages for the project
  • Manage, under a fast track formula the bidding, acquisition, manufacturing and installation for the mock up unit of the project
  • Develop and keep up to date all the forms and control logs required for an effective management of the acquisition of FF&E and OS&E packages
  • Create and manage a cost management system for the FF&E and OS&E packages, including the development of a monthly report to the Client
  • Manage the final acceptance process for the FF&E and OS&E packages for the project
  • Wrap up the cost; gather warranties, fire certificates, cleaning instructions, etc., of all elements installed
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